MINNETONKA DIAMOND CLUB ANNUAL MEETING
ATTENDEES:
Stefanie Hacker, Rob Hager, Jenny Mattiacci, Brian Tichy, Mike Mahady, Mark Williams, Brad Hurley, Tim Tobin, Paul Twenge, Rich Landa, Frank Kuzma, Ron Kamps, Kyle Heitkamp, Greg Smith, Holly Olson
ABSENT:
Nancy Hoopes, Lynn Walker, Denise Swanson, Dave Nelson, Mary Beth Wiig, Kevin Hoy, Scott Evenson.
PLACE;
The meeting was held at Cub Foods at Highway 101 & Highway 7
TIME:
The meeting started at 6:38 p.m.
ELECTION OF 2011-2012 BOARD of DIRECTORS – FRANK KUZMA AND CHARLIE KANAN:
Frank Kuzma welcomed the Board and indicated the first order of business is to elect new officers for the coming year. Elections took place via secret ballot. The results of the election are attached.
PRESIDENTS REPORT – BRIAN TICHY:
Brian addressed the Diamond Club structure going forward. He handed out a document outlining all volunteer positions for the coming year. Frank Kuzma thanked all board members for their many contributions and support during the past 5 years. Brian gave an overview of the many accomplishments that have been made during Frank’s tenure as President.
LONG TERM PLANNING REPORT – CHARLIE KANAN:
Charlie Kanan talked about the roles and responsibilities of the newly established Long Term Planning Committee. The first priority is to review the existing operating agreements, make suggestions for a new operating agreement, and work with the School District towards creating an operating agreement that better serves our needs in the future. This is a newly established committee. The vision, objectives and goals of this committee will be established in the 4th quarter. Board members provided input and suggestions as to what the committee should accomplish this year. They also discussed looking into outside resources and talent to help us determine best long term strategies for the Diamond Club.
FINANCIAL REPORT – JENNY MATTIACCI:
Jenny Mattiacci provided a financial year to date update. Our short term goal is to generate approximately $65,000 in the 4th quarter. This revenue would come from collecting remaining receivables, the profit from the Fall Classic, and revenue generated from new alliances.
Update on Paying Off the Note on Veterans and Legacy Fields
After discussion, Ron Kamps made a motion to approve the financial report. Rich Landa seconded that motion.
OPERATIONS REPORT – MARK WILLIAMS
Mark Williams reported on his area of responsibility as Director of Operations. Mike Mahady gave a brief update on his plans for scheduling for the upcoming year. Representatives from our league partners made comments relative to their respective leagues. Stefanie commented on potential regulations that may change in the future, but did not expect any major changes for the 2012 season. We discussed equipment needs, ongoing contracts, and purchasing for the coming year.
Tim Tobin talked about the criteria and next steps towards relocating the promotional signs. A list of sponsors will be prepared for the board members to review. Tim will act accordingly. Jenny recommended we take pictures and create documentation for the files. It was recommended that we get a final cost to replace all the promotional signs.
Paul Twenge gave a field update from the School Districts perspective. Tim Tobin indicated he spoke with Mike Condon regarding equipment and maintenance of the field. It was suggested that a detailed list of needs should created and presented to the School District for resolution and agreement.
Brian Tichy asked about the needs at Legacy Fields. Brad Hurley indicated that a number of Legacy Field signs needed replacement of repair. Brian talked about vendor options for signs.
FUNDRAISING/SALES AND MARKETING REPORT:
Ron Kamps gave an update on field events. MIAC has expressed interest in playing some regular season games at Veterans Field. We also discussed payment terms for using the field.
Craig Sumner has volunteered to upgrade the new website. Frank agreed to continue his work with major sponsors and he updated the board on his plans for the coming year. Ron Kamps announced that Tricia Fairchild will be a new volunteer this year.
Brian made the board aware that we need additional volunteers generating new donors that will buy promotional signage in the fields. Ron indicated that our geographic focus should be on the northeast side of Minnetonka and the area west of Excelsior. Ron elaborated on the value of the promotional signs for businesses in our community in that the signs are posted 365 days a year.
Ron Kamps gave an update on Youngstedts Car Wash Day. We generated $2,755 in additional revenue. Ron conducted a post event meeting with the owners of Youngstedts. He shared the new ideas he wanted to implement next year. Ron has been in dialogue with the Youngstedt family on how both parties could promote more together. Stefanie talked about the policies and procedures required regarding any food venue at the complex.
FALL CLASSIC UPDATE: – Jenny Mattiacci:
Jenny Mattiacci said the top priorities are sponsors, ticket sales, auction items and selecting an auctioneer. Ron gave a marketing update for the fall classic. Ron indicated he needed more young volunteers to help with the legwork for the Fall Classic. Paul Twenge agreed to recruit students and players to help.
Ticket procedures were discussed to maximize ticket sales. Jenny reminded board members that the next Fall Classic meeting is Wednesday, October 5th at 7:30 at Jenny Mattiacci’s house.
ADDITIONAL MEETING FORMAT - Brian Tichy:
Brian Tichy discussed that league partners should report the status of the fields, field quality and field experience on a regular basis. We discussed the importance of reaching out to our league partners, particularly those new league partners that have less knowledge of what the Diamond Club does.
ACCOUNTS RECEIVABLE – JENNY MATTIACCI:
Jenny reviewed all remaining receivables for 2011. All follow up was covered and assigned.
MEETING ADJOURNED: The meeting adjourned at 8:00 p.m. Greg Smith made a motion to adjourn the meeting. Charlie Kanan seconded that motion.
